Executive Assistant to Managing Director (EA to MD)

Industry: F&B / Ice Cream QSR Location: Kolkata Reporting To: Managing Director Employment Type: Full-Time

About the Role

We are looking for a highly organised, proactive, and business-oriented Executive Assistant to the Managing Director to work closely with the MD in managing day-to-day priorities, business follow-ups, meetings, and strategic initiatives across the organisation.

The ideal candidate should be sharp, dependable, highly responsive, and comfortable working in a fast-paced entrepreneurial environment.

Key Responsibilities

• Manage the MD’s calendar, meetings, appointments, travel, and daily schedule.
• Act as the key coordination point between the MD and internal teams, store teams, vendors, consultants, and external stakeholders.
• Track and follow up on tasks, deadlines, action points, and commitments assigned by the MD.
• Prepare MIS reports, presentations, business updates, dashboards, and meeting briefs.
• Coordinate with Operations, HR, Finance, Procurement, Marketing, Kitchen/NPD, and Store teams.
• Monitor store performance, sales, operational issues, new store openings, and critical business updates.
• Conduct research and prepare information required for business decisions and expansion plans.
• Maintain confidential business information and handle sensitive matters with discretion.
• Draft and manage emails, WhatsApp communications, letters, reports, and official correspondence on behalf of the MD.
• Coordinate meetings and ensure MoMs and action points are documented and followed through.
• Assist the MD in new store launches, vendor negotiations, recruitment, events, and strategic projects.
• Ensure important matters are escalated to the MD promptly and that decisions are effectively communicated to the relevant teams.

Desired Candidate Profile

• Graduate/MBA preferred.
• 1–4 years of experience in Executive Assistant, Management Trainee, Business Coordination, Operations, or similar roles.
• Prior experience in F&B, QSR, Retail, Hospitality, FMCG, or a startup will be an advantage.
• Excellent communication and interpersonal skills.
• Strong command of MS Excel, PowerPoint, Google Workspace, and WhatsApp Business.
• Excellent follow-up and coordination skills.
• Ability to manage multiple priorities and work under pressure.
• Strong attention to detail and problem-solving ability.
• High level of confidentiality, maturity, ownership, and professionalism.
• Willingness to work in a dynamic, founder/MD-driven environment.

Key Traits We Are Looking For

Ownership | Proactiveness | Confidentiality | Communication | Follow-up | Problem Solving | Business Acumen | Speed of Execution

What the Role Offers

• Direct exposure to the MD and senior management.
• Opportunity to work across business strategy, operations, expansion, and brand development.
• High-growth environment with exposure to multiple functions of an F&B/QSR business.
• Significant learning and career-growth opportunities.

Pay: From ₹35,000.00 per month

Work Location: In person