Academic Coordinator **Company:** PerpeX Practical B\-School **Location:** Calicut, Kerala **Job Type:** Full\-Time **Experience:** 1\+ Year **Industry:** Education / EdTech About PerpeX Practical B\-School PerpeX Practical B\-School is the education vertical of PerpeX Insights LLP, a business development and consulting firm based in Kozhikode, Kerala. We follow a **practice\-first approach to education**, helping learners bridge the gap between theoretical knowledge and real\-world business execution. Our flagship **BYOB (Build Your Own Business)** program is a 4\-month cohort\-based entrepreneurship program designed to guide students from idea validation to investor readiness. We also offer the **Practical HR Diploma** and other industry\-focused programs. As we expand our programs and learner cohorts, we are looking for an **organized, proactive, and responsible Academic Coordinator** to support and manage our academic operations. Job Summary The Academic Coordinator will be responsible for the **smooth execution of day\-to\-day academic operations** across our programs and cohorts. The role involves coordinating with students, faculty, mentors, and internal teams to ensure effective program delivery, timely academic activities, student engagement, documentation, and progress tracking. The ideal candidate should be highly organized, detail\-oriented, proactive, and comfortable managing multiple stakeholders in a fast\-paced Education/EdTech environment. Key Responsibilities1\. Academic Operations \& Batch Management * Manage the day\-to\-day academic operations of active batches across programs such as BYOB and Practical HR Diploma. * Coordinate batch creation, scheduling, faculty allocation, and program launch activities. * Maintain academic calendars and ensure sessions and activities are conducted as scheduled. * Monitor batch capacity, academic schedules, and operational requirements. * Track pending academic activities and ensure timely completion. 2\. Student Coordination * Coordinate the student journey from onboarding through program completion. * Communicate course requirements, academic timelines, assessments, and progression milestones to students. * Maintain student records, attendance, assessments, scorecards, and performance data. * Monitor student progress and conduct necessary follow\-ups. * Address student queries related to academic activities and coordinate timely resolutions. * Support student engagement and ensure consistent participation throughout the program. 3\. Faculty \& Mentor Coordination * Coordinate with faculty members, mentors, and industry professionals regarding session schedules and academic requirements. * Ensure faculty sessions and mentoring activities are conducted according to the academic calendar. * Coordinate assessment schedules, reviews, and academic activities. * Follow up with faculty and mentors on pending sessions, assessments, or deliverables. * Identify academic delivery gaps and coordinate appropriate follow\-up actions. 4\. Academic Administration \& Reporting * Maintain accurate academic records, student databases, and documentation. * Manage admissions\-related and academic records. * Support academic fee tracking and related documentation as per organizational policies. * Prepare academic reports, trackers, MIS, and dashboards for internal review. * Ensure academic data is accurate, updated, and properly documented across batches. 5\. Academic Engagement \& Events * Coordinate orientations, workshops, review sessions, meetings, and other academic events. * Facilitate effective communication between students, faculty, mentors, administration, and parents, wherever applicable. * Communicate academic schedules, updates, deadlines, and requirements to relevant stakeholders. * Support the planning and execution of academic initiatives and learner engagement activities. * Ensure timely follow\-up and closure of assigned academic tasks. RequirementsExperience * Minimum **1 year of experience** in Education, EdTech, Academic Operations, or a related field. * Experience as an Academic Coordinator, Program Coordinator, Academic Operations Executive, Student Coordinator, or in a similar role will be preferred. Education * Postgraduate degree in any discipline. * Background in **Business, Education, Human Resources**, or a related field will be an added advantage. Skills \& Competencies * Strong verbal and written communication skills in **English and Malayalam**. * Excellent coordination, organization, and interpersonal skills. * Strong time\-management skills with attention to detail. * Good knowledge of documentation, data management, and reporting. * Ability to manage multiple batches, students, faculty members, and stakeholders simultaneously. * Proficiency in **MS Office and Google Workspace**. * Basic understanding of data management and reporting tools. * Ability to work independently and take ownership of responsibilities. * Proactive, solution\-oriented, and comfortable working in a fast\-paced environment. What We’re Looking For We are looking for someone who can **take ownership of academic operations, coordinate effectively with multiple stakeholders, and create a smooth and structured learning experience for students.** If you have experience in **Education/EdTech academic coordination**, enjoy working with students and faculty, and are comfortable taking ownership in an execution\-focused environment, we would love to hear from you. Pay: ₹15,000\.00 \- ₹25,000\.00 per month Benefits: * Paid sick time * Paid time off Work Location: In person