Job Description – Data Entry Operator

Position: Data Entry OperatorDepartment: Administration / OperationsLocation: Mohali, PunjabEmployment Type: Full\-TimeReporting To: Management / Department Head

About the Role

We are looking for a Data Entry Operator to accurately enter, update, maintain, and organize company information in computer systems, ERP software, Excel files, and other digital records.

The ideal candidate should be accurate, organized, computer\-savvy, and comfortable working with large amounts of data.

Key Responsibilities

1\. Data Entry \& Management

• Enter and update data accurately in ERP systems, Excel, and other software.
• Maintain customer, supplier, product, inventory, production, and other business records.
• Verify information before entering it into the system.
• Update existing records whenever changes are received.
• Ensure data is complete, accurate, and entered within the required timeline.

2\. Documentation

• Enter information from invoices, purchase orders, sales orders, forms, reports, and other documents.
• Organize and maintain digital and physical records.
• Scan, upload, rename, and properly organize documents.
• Maintain proper filing and documentation systems.

3\. Excel \& Reports

• Maintain Excel spreadsheets and databases.
• Prepare basic reports and data summaries.
• Perform sorting, filtering, basic formulas, and data formatting.
• Identify missing or inconsistent information and report it to the concerned person.

4\. ERP \& Internal Systems

• Enter and update information in the company’s ERP/software systems.
• Maintain accurate records of transactions and activities.
• Coordinate with different departments to obtain missing or required information.
• Follow defined data\-entry procedures and workflows.

5\. Coordination

• Coordinate with Accounts, Purchase, Sales, Stores, Production, Dispatch, and Management for required information.
• Follow up for missing documents or data.
• Inform the concerned department about discrepancies or incomplete information.

6\. Data Accuracy \& Confidentiality

• Double\-check entries to minimize errors.
• Maintain confidentiality of company, customer, supplier, employee, and business information.
• Follow company procedures regarding access and handling of sensitive data.
• Ensure important records are not deleted, misplaced, or shared without authorization.

Required Skills \& Qualifications

• 12th pass / Graduate preferred.
• Previous data entry or office administration experience preferred.
• Good typing speed and accuracy.
• Good working knowledge of MS Excel and MS Office.
• Comfortable using computers and web\-based software.
• Ability to learn ERP and other company software quickly.
• Good attention to detail.
• Basic English reading and writing skills.
• Good communication and coordination skills.

Preferred Skills

• Experience with ERP software.
• Knowledge of Excel formulas, sorting, filtering, and basic data management.
• Experience in a manufacturing, trading, or office environment.
• Familiarity with Google Sheets and online business tools.

Personal Attributes

The ideal candidate should be

• Accurate and detail\-oriented
• Organized
• Reliable and punctual
• Good at repetitive tasks without compromising accuracy
• Quick to learn new software
• Good at following instructions
• Responsible with confidential information
• Comfortable coordinating with multiple departments

Key Performance Expectations

• High accuracy in data entry.
• Timely completion of assigned data\-entry work.
• Proper maintenance of company records.
• Minimal errors and duplicate entries.
• Proper organization of digital and physical documents.
• Timely identification and reporting of missing or incorrect information.

Salary

Up to ₹28,000 per month, depending on experience, typing speed, computer skills, and overall suitability for the role.

Pay: Up to ₹27,000\.00 per month

Benefits

• Food provided
• Health insurance
• Life insurance
• Provident Fund

Work Location: In person